When you work on a project in Claude, save it to your folder in Dropbox — not to your desktop or documents folder. Here is why that matters, and why we set it up this way deliberately.
If you save a project to your desktop and something happens — your laptop dies, it gets lost, or you leave the organisation — that work is gone or hard to recover. When it lives in Dropbox, it belongs to FOA. Always there, always accessible, regardless of what happens to any individual device or person.
If a team member is away, moves roles, or leaves FOA, their work does not disappear into a machine we no longer have access to. A manager or colleague can open their Dropbox folder, find the project, and continue without losing a single file. This protects FOA's investment in the work already done.
With files in Dropbox, you can right-click any folder or file and generate a shareable link in seconds. Send it to a colleague and they are looking at the exact same thing you are — no emailing attachments, no version confusion. A file on someone's desktop cannot be shared that way at all.
Claude projects often contain strategic thinking, member information, financial data, or internal planning. None of that should be sitting unprotected on a local hard drive. Dropbox keeps it inside FOA's controlled environment, where access can be managed and revoked if needed.
We are not adding a new tool or asking you to learn something new. Dropbox is already part of how FOA operates. This is simply using it in a consistent, deliberate way — one folder structure, one location, the same for everyone.
If your computer is ever lost, stolen, or replaced, your Claude projects are not lost with it. Log back into Dropbox on any device and everything is exactly where you left it. No scrambling to reconstruct work. No starting from scratch.
Work scattered across 40 different desktops is invisible to leadership. If someone is struggling with how they are using Claude, there is no way to see it or help. A shared Dropbox structure means we can review work, spot patterns, and support the team's Claude use as it grows.
Every new team member gets a subfolder. The structure stays the same. There is no chaos, no “where did you save that?”, no one-off exceptions. A system that works the same way whether FOA has 5 people or 50.
Speak to Michaela. She can walk you through selecting the correct Dropbox folder when you create your first project in Cowork, and answer any questions about how the storage structure works across the team.
Get started today before this once in a lifetime opportunity expires.
